Productivity is important to every business. After all, when teams are able to make substantial gains and improvements in a short amount of time, it can have a huge impact on the bottom line. The more productive you are, the more successful you’ll become as a company.
Everyone agrees that productivity is important and that is why you see countless search results when you type the keyword in your computer. Statistics have shown that the average employee spends 13 hours a week on emails alone. This means that 28% of the work week is taken up by emails (source Attentiv). This and many more wrong management of time results to an all round low productivity rate in the company.
Productivity is all about striking a balance. No one method of organization or app is going to be the perfect fit for everyone. You just need to find the right balance of tricks for you to more easily manage your workload.
To help you be more productive, I have listed a few pointers for maximum productivity in your workplace.
1. Set a timer
Estimate the time you need to tackle different tasks and set a timer for each task. When it gets to the time limit, stop and move on to the next task. You can choose to use the Pomodoro Technique. This technique is a time management method developed by Francesco Cirillo in the late 1980s. This technique uses a timer to break down work into intervals, separated by short breaks. You can also try Toggl, an app that helps you keep track of time spent on projects and tasks. There’s also Mind42. This app helps you focus on tasks at hand with mind mapping.
2. Go to bed early
Sleep is integral for optimal productivity. Getting enough sleep can improve your judgement, keep you alert and focused. Going to bed early helps you get enough sleep. This way, you wake up early and start your day early.
3. Find out your most productive hours
Everyone has a certain time of the day when they are most productive. Find out when your prime time is for productivity and optimize your work schedule accordingly. Reflect on your productivity constantly. As you go through your day repeatedly ask yourself, “Am I currently making the best use of my time? “. This one simple question can be a excellent boost to your productivity.
4. Eliminate all distraction
Distractions may include Messenger, Netflix, checking your stats 10 times a day and extraneous internet surfing.
5. Focus on result-oriented activities
Pareto’s law states that 80% of the output results from 20% of the input. This means that 20% of our action results in 80% of the results. We must find the 20% that is creating the 80% of our desired outcome and focus solely on those activities.
6. Write a to-do list
To-do lists have quite the history. They date back at least to the 1700s and have been the subject of productivity advice ever since. While to-do lists have evolved significantly, they still stand to serve a pretty similar purpose i.e to plan what we need to do. You can choose to go classic with the handwritten list. Having a pen and notebook beside you while in the office helps you take down important tasks without completely interrupting your work. There are also numerous task management apps, many of which allows you to be in full control of your tasks. Wunderlist and Todoist are popular apps you can try. Learn to plan your day the night before. This way, you can get started on your most important task as soon as you wake up.
7. Organize your office
The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.
You’re on your way to high level productivity…